Company Overview:

AW Conglomerate is the parent company of a collective of businesses that includes V Vitamins, More Love and Joy, More Money and Freedom, Healthy Fine and Fit, WeParty4L, a travel business, and more. V Vitamins are boric acid suppositories that are a fast, safe, and natural treatment for vaginal infections, and they also help women maintain their optimal pH balance. More Love and Joy is a personal development coaching firm that teaches people the tools they need to develop more love and joy within themselves and in their interpersonal relationships. More Money and Freedom is a business coaching firm that teaches people how to make, manage, and multiply money. Healthy Fine and Fit is a wellness and beauty brand that provides resources, tools, and tips to help people look and feel their best. We Party for a Living is an event company that provides people with the tools needed to celebrate themselves and the people in their community. And our travel company sells physical and digital products that help travelers have better travel experiences. 

Job Brief

We’re seeking a skilled and detail-oriented Executive VA to join our administrative team. To excel in this role, you must be organized, professional, have strong verbal and written communication skills, be a team player, and possess an in-depth knowledge of administrative tasks and virtual assistance. Your main responsibilities will include the following:

Role Responsibilities

• Efficiently manage executives' calendars, scheduling and coordinating meetings, appointments, and travel arrangements as needed
• Prepare and organize documents, reports, presentations, and correspondence for executives
• Conduct research and provide necessary information to executives to facilitate decision making
• Monitor and manage emails, correspondence and phone calls on behalf of executives, ensuring timely response and follow-up
• Act as the main point of contact for internal and external stakeholders, maintaining professionalism and confidentiality
• Assist executives with day-to-day tasks, such as expense management, data entry, and filing
• Coordinate and attend meetings, take minutes, and ensure action items are documented and followed up on
• Help optimize executive's productivity by providing reminders, organizing priorities, and streamlining processes
• Assist in coordinating special projects or events as directed by executives
• Maintain a high level of discretion and confidentiality in dealing with sensitive information
• Assist in Order Processing - Receive, review and process incoming orders for accuracy and completeness
• Manage Social media accounts, Including content creation, video editing, posting, developing and implementing a social media content calendar, handle negative feedback or complaints on social media and building engagement with followers
• Ad Hoc and miscellaneous tasks and projects, as needed 

Resume Screening

Required Skills:

At least a year of experience as a Virtual Assistant

Preferred Skills:

• Proficient in using productivity tools such as Google Suite, calendar management software, and video conferencing platforms
• Ability to manage multiple priorities and work within tight deadlines
• Detail-oriented with a high level of accuracy
• Demonstrated problem-solving and decision-making abilities
• Strong sense of professionalism and ability to maintain confidentiality
• Ability to work independently and remotely, while remaining responsive and accessible